Making a Backup Copy of Outlook Folders

1. Outlook (desktop),
2. File – Import & Export
3. 
4. Select Export to a File – Next
5. 
6. Select Personal Folder File (.pst) – Next
7. 
8. Select the Mailbox with your name as it would appear in the Global Address Book, if you want to backup the folder that contains your current “Inbox,” “Outbox,” “Calendar,” etc.

OR Select the Archive Folder, if you have moved messages from any Mailbox to archives.

OR Select the Personal Folders, if you want to backup old messages that were transferred from Eudora to an Outlook folder.

Note: I haven’t found a way to select all the folders in this list.

9. Make sure “Include subfolders” is checked. Next
10. 
11. Make sure to change the name of the exported file, if you are repeating this process to make a backup of the “Archive” and/or “Personal” folder too.

Suggestion:

Outlook Backup 100505.pst (Main “Mailbox” backup)

Outlook Backup Archives 100505.pst (Archives backup)

Outlook Backup Personal 100505.pst

12. Finish. This process places a “.pst” file on your hard drive. If you hard drive crashes, you wouldn’t be protected though. In order to protect your data, you should routinely backup your “.pst” files to CD. The supported CD backup application on campus is Roxio Easy CD Creator (version 5.03 or better). See I.T. training calendar for training dates.

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Oct. 2005